How to run your committee

Committee meeting

Every committee is unique, getting the right people and having good leadership is important to the long term health of the organisation.

Sections:

1.  Good Governance
2.  Leadership
3.  Legal responsibilities
4.  Effectiveness
5.  Performing & reviewing management committee
6.  Delegation
7.  Integrity
8.  Openness
9.  Sustainability/Funding
 

1.  Good Governance

Governance is about leadership and ensuring that an organisation is effectively and properly run. It has been defined as “the systems and processes concerned with ensuring the overall direction, effectiveness, supervision and accountability of an organisation”

opens link in new window DIY Committee Guide
opens link in new window DIY: A-Z of Good Governance Guide
 
opens link in new window Community Change - Good Governance

opens link in new window Rural Community Network

2. Leadership

Leadership is one of the key roles of any management committee/board. Every voluntary and community organisation should be led and controlled by a management committee/board which ensures delivery of its objects, sets its strategic direction and upholds its values
 

3.  Legal responsibilities

The management committee/board members are equally responsible in law for committee/board actions and decisions. They are collectively responsible and accountable for ensuring that the organisation is performing well, is solvent and complies with all its obligations.

Types of governing bodies

opens link in new window HMRC Inland Revenue

opens link in new window Department of Social Development

opens link in new window NICVA Membership application form (PDF 429KB) 

Charitable status
opens link in new window www.hmrc.gov.uk/charities/guidance-notes

opens link in new window Charity Commission NI

opens link in new window Companies House

Insurance
opens link in new window DIY: Insurance help sheet
opens link in new window NICVA: Insurance Protection

opens link in new window Age UK Insurance Products

Staff contract, job descriptions – Templates
opens link in new window DIY: Templates

Constitution template
opens link in new window Age NI: Template Constitution (DOC 53KB)

AGM
opens link in new window DIY: help electing office bearers

Equal Opportunities
opens link in new window DIY: equality and diversity

Risks
opens link in new window DIY: example risk management templates

opens link in new window Age NI: Arranging Outings for Older People (DOC 54KB)

Health and Safety
opens link in new window DIY: health and safety help sheet
 

4. Effectiveness

The management committee/board should have clear responsibilities and functions and should organise itself to carry out these responsibilities effectively

opens link in new window DIY: running effective meetings
 

5. Performing and reviewing

The management committee/board should periodically review its own and the organisation’s effectiveness and take any necessary steps to ensure that both continue to work well and meet legal requirements.

opens link in new window DIY: duties and responsibilities members
 

6. Delegation

The management committee/board should set out the functions of sub-committees, officers, staff and anyone performing duties on behalf of the management committee/board in clear delegated authorities and should monitor their performance.

opens link in new window DIY: effective delegation
 

7. Integrity

The management committee/board should view maintaining the integrity and interest of the organisation as a primary overriding duty. They should act reasonably at all times in the interests of the organisation and of its present and future beneficiaries, users and/or members.

opens link in new window DIY: integrity
 

8. Openness

The management committee/board should be open, responsive and accountable to its users, beneficiaries, members, partners, funders and others with an interest in its work.

opens link in new window DIY: openness and accountability
 

9. Sustainability & Funding

Coping with the cuts
opens link in new window NICVA: Recession Toolkit

Courses and events
opens link in new window NICVA: courses and events

opens link in new window Grant Tracker

For more information Open funding strands

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Age NI Advice:
0808 808 7575
Age NI Advice Line:
0808 808 7575

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