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Privacy policy

This Privacy Policy applies to Age UK Norwich, the operating name of Age Concern Norwich, a company limited by guarantee No 4489595, registered charity number 1094623, and referred to hereafter as "Age UK Norwich".

Age UK Norwich is committed to protecting and respecting your privacy and security. Whenever you provide us with your personal information via our website "Site(s)", we will treat that information in accordance with this policy, our terms and conditions and current UK Data Protection legislation. By using the Site and any services we offer via our Site, you are agreeing to be bound by this policy.

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

This policy may change from time to time, so please check this page periodically.

Data Protection

Our website allows you to contact us. The information you provide will be recorded on our systems, a third-party software, provided by Dizons Ltd who are one of our Data Processors.

After we have sent you the information you requested, we’ll retain your contact information for 3 months, after which it will be erased. This is encase you need further information or decide to use one of our services.

The law guarantees your rights in relation to your personal information. Full descriptions of the definitions of your rights can be found in our General Privacy Document, found on our website at www.ageuknorwich.org.uk/GeneralPrivacy.

By submitting your name, email, address and phone number(s) on our Site, you will be asked to confirm your consent to us using your contact information, to enable us to respond to your request.  

Age UK Norwich is registered as a Data Controller with the Information Commissioners Office Age UK Norwich is the Data Controller for the purposes of collecting your information on our Site(s).

1. What personal information is collected from you?

-          Information you provide us about your contact details, which include your name, address, email and/or telephone.

-          Your IP address and information regarding what pages are accessed and when (See Cookies)  

Cookies

Cookies are tiny software files that are stored on a computer or mobile device when an individual visits a website. Cookies allow websites to recognise that a user on an individual computer has previously visited the site. The cookies save some information about that user for when they access the site again in the future. You can find out what cookies the Age UK Norwich website use in the table below.

For more information about the different types of cookie, visit the ‘About Cookies website’.

Cookie 

Purpose

UserSetting

This functional cookie remembers the individual's colour and location preferences so that next time they use the site these are displayed rather than the sites default settings.

ASP.Net_SessionId 

When you access this website a cookie is generated with a unique session ID. This cookie will expire when the browser is closed.

vidi 

This cookie enables Age UK's Intellitracker software that helps us analyse information such as visitor numbers and browser usage so we can continue to improve your experience of our website.

BCSI-CS-5B059C53EB35D97E 

The information in this cookie is used to track the activities of individuals who have visited this site via third-party websites.

__utma / __utmb / __utmc / __utmz

Age UK uses a tool called Google Analytics to give us statistical data on the performance of our website. These cookies are placed by Google Analytics.

2. Why we need the information and what we use it for?

Data Protection law requires us to have a reasons for using your information. For this service, the basis of why we need your information is outlined below.

Full descriptions of the definitions of the lawful reasons can be found in our General Privacy Document on our website at www.ageuknorwich.org.uk/GeneralPrivacy.

Check your identity and eligibility for this service

(Contract performance; Legal obligation)

The law requires us to verify the identity of our clients. This is so we know who our clients are and to make it more difficult for criminals to obtain information about you. We will use your information to validate who you are when you call or visit us.

- Manage your relationships with us

(Contract performance; Legal obligation)

We’ll use your information to manage the service, product or relationship you have with us, in line with the terms of that arrangement and the rules of our regulators and funding partners.

Examples of this are sending you the information you have asked for via our Site e.g.  Volunteering, our services, donations etc.

3. Who we share information with

As a Data Owner, Age UK Norwich uses a number of organisations to process information and data through the use of the technology we use. These are known as Data Processors. The Data Processors we use will vary depending on the service or product.

 

Data Processor

Purpose

Territory

Dizions Ltd

Customer management system

UK

Microsoft

Office management & correspondence system

US

Information is shared securely with each data processor through the access and use of their software functionality and online storage. No client information is shared for any other purposes.

4. Security precautions in place to protect the loss, misuse or alteration of your information

When you give us personal information, we take steps to ensure that it is treated securely. Personal details (your email address etc) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, Age UK Norwich cannot guarantee the security of any information you transmit to us, and you do so at your own risk.

5. Links to other websites

Our Site contains links to other websites. This privacy policy applies only to our Site‚ so visitors should always be aware when they are moving to another site and read the privacy statement of any site which collects personal information. We cannot be responsible for the privacy policies and practices of other sites, even if you access them using links from our Site.

We do not pass on any personal information about you to any other site. In addition, if you linked to this Site from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site and contact the owner or operator if you have any concerns or questions.

6. 13 or Under

If you are aged 13 or under‚ please get your parent/guardian's permission beforehand whenever you provide personal information to the Site. Users without this consent are not allowed to provide us with personal information.

7. Your legal rights in relation to your information

The law guarantees you rights in relation to your personal information. These are;

  •   Access to information
  •   Rectification of information
  •   Erasure of information
  •   Portability of information
  •   Objecting to us using your information
  •  Restricting some uses of information

 Full descriptions of the definitions of your rights can be found in our General Privacy Document, found on our website at www.ageuknorwich.org.uk/GeneralPrivacy.

8. Contacting us for further Information or to exercise your rights

You can contact us at any time and in the normal way to discuss how Age UK Norwich holds and uses your information and your rights.

You can also contact our Data Protection Officer for further information and to request to use these rights. A Data Protection Officer is a person who is formally appointed to ensure that an organisation is aware of and complies with its responsibilities for data protection.

You can contact our Data Protection Officer: in writing at Age UK Norwich, 60 London Street, Norwich, NR2 1JX or via e-mail enquiries@ageuknorwich.org.uk or via telephone 01603 496333.

 9. Who can I complain to?

In the first instance, please contact us so that we can understand your issue and try and resolve it. We may ask our Data Protection Officer to look at your situation.

If we can’t resolve the issue you have the right to complain to the Information Commissioners Office (ICO). The ICO is the UK's independent body set up to uphold information rights. For further information visit www.ico.org.uk quoting Age UK Norwich’s ICO registration number - Z8127799.