Age Cymru Gwynedd a Môn Group is committed to protecting and respecting your privacy and security. Whenever you provide us with your personal information via our website Site(s), paper systems and online GDPR compliance cloud based case management database system we will treat that information in accordance with this policy, our terms and conditions and current UK Data Protection legislation GDPR. By agreeing to this policy on the consent form, you are agreeing to be bound by this policy.
Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
This policy may change from time to time, so please check our website periodically for any updates, you can also call and request to receive a copy if the policy has changed on 01286 677711.
Age Cymru Gwynedd a Mon is a registered charity 1143587 and company limited by guarantee 07621068. The registered address is Y Cartref, Bontnewydd, Caernarfon, LL547UW.
The Age Cymru Gwynedd a Môn Group would like to keep in touch with you to let you know about the vital work we do for older people, our products and services. By submitting your email, address and phone number(s) on our website, email or by word of mouth, you are agreeing to being contacted in these ways by Age Cymru Gwynedd a Môn and its group of companies. You can unsubscribe from these communications at any time.
If you do not wish to continue receiving information from us or carefully selected third parties please email us at email@example.com or telephone us at 01286 677711.
Occasionally, we may share your data with other organisations that we work with. We will inform you (before collecting your data) if we intend to share your data with any third party. You can exercise your right to prevent such processing by ticking (or not ticking where applicable) certain boxes on the forms we use to collect your data. You can also exercise your right to ask us to stop processing your data in this way at any time by contacting us at firstname.lastname@example.org or by post to Y Cartref, Bontnewydd, Caernarfon, LL547UW.
Age Cymru Gwynedd a Mon and a number of its trading and associated companies are registered as a Data Controller with the Information Commissioner. Age Cymru Gwynedd a Mon is the Data Controller for the purposes of collecting your information on our Site(s), paper files and online GPRD compliance cloud based case management database system.
1. What personal information is collected from you.
We collect various personal information which may include your name, address, contact details, IP address, date of birth, next of kin, your professional’s details such as doctor or social worker.
On some occasions we may need more information such as National Insurance number, medical history and medication, financial information such as what benefits you receive and how much savings you have.
We will only collect the information needed for each individual case.
2. How your information is used
We may use this information in the following ways:
- to carry out our obligations arising from any contracts entered into by you and us;
- seek your views or comments on the services we provide;
- improve our services or marketing purposes;
- send you communications which you have requested and that may be of interest to you. These may include information about campaigns, appeals, other fundraising activities, promotions of our associated companies goods and services.
- Contacting 3rd parties such as the Department of Work and Pensions, doctors, other organisations, family or friends, next of kin, and any other relevant services you request. All contacts will be discussed with the client before any contact with a 3rd party is made.
- As a charitable organisation, 3rd party audits are carried out to assess the quality of our case files. This can help us gain more knowledge and make sure our work is of a high standard. Therefore we will occasionally ask your permission for your file to be among those who may be looked at.
3. Who has access to your information
We are committed to protecting the personal data of our supporters, customers and members. Any details you give us will be held in accordance with the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679). Age Cymru Gwynedd a Môn (including its associated and subsidiary company[ies]) is the sole owner of the information collected on this Site. We will not sell, share, or rent this information to third parties, unless we have your explicit permission to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime. Where you have given us permission we may contact you about other services and products or pass your details to similar organisations.
4. How you can access, update or delete your information
The accuracy of your information is important to us. We are working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you change email address, or any of the other information we hold is inaccurate or out of date, please email us on email@example.com, or write to us at Y Cartref, Bontnewydd, Caernmarfon, Gwynedd LL547UW. You have the right to ask for a copy of the information Age Cymru Gwynedd a Mon holds about you, and information will be sent to you within 30 days.
If you do not want to continue receiving information by email from us, please send us an email to firstname.lastname@example.org using the subject opt out.
5. Security precautions in place to protect the loss, misuse or alteration of your information (website)
When you give us personal information, we take steps to ensure that it is treated securely. When you are on a secure page, a lock icon will appear on the bottom of web browsers such as Microsoft Internet Explorer.
On our website non-sensitive details (your email address etc) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, Age Cymru Gwynedd a Môn Group cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our Sites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
6. Stipulations regarding use our website
Any communication or material that you transmit to, or post on, any public area of the Site including, but not limited to, any data, questions, comments, suggestions, reviews, or the like, is, and will be treated as, non-confidential and non-proprietary information. When entering the discussion forum, you agree not to publish, post, disseminate, distribute or otherwise transmit any defamatory, offensive, infringing, indecent or otherwise unlawful or objectionable material or information.
Age Cymru Gwynedd a Môn Group will not be responsible for the posting by any user of any defamatory, obscene or otherwise unlawful material. Age Cymru Gwynedd a Môn Group has the right to remove any material or posting you make on this Site at its discretion.
If you are aged 16 or under‚ please get your parent/guardian's permission beforehand whenever you provide personal information to the Site. Users without this consent are not allowed to provide us with personal information.
7. What happens after the case / service is completed
Your paper records will be destroyed and your online record will be made inactive, we do not delete your online record unless requested to do so, as this may be relevant for returning clients and reporting.
To have your record deleted contact the case manager or write to us at Y Cartref, Bontnewydd, Caernarfon, Gwynedd, LL54 7UW.
8. Contact us
If at any time you would like to contact us with your views about our privacy practices, or with any enquiry relating to your personal information, you can do so by sending an e-mail to us at email@example.com or telephone us at 01286 677711.