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Project Administrator

Project Administrator (Community Assistance Project)
Job Category: Administration
Location: Hybrid (Home / Cardiff)
Salary: £24,669
Agreement Type: Fixed Term until 31 December 2024
Working pattern: 35 hours. Monday-Friday.

Closing date: 16 June 2024

Would you like to join a service that makes a difference to older people in Wales? As a Project Administrator you will provide administrative support to the Community Assistance Project in line with the requirements of the Assist and Connect community service and Listen and Connect telephone support service.

About you:

  • You will have experience of working in an administrative role, including supporting meetings, preparing papers and agendas, taking minutes
  • You will be able to work with others to deliver successful projects and services
  • You will have experience of running and evaluating meetings and events
  • You will have an ability to handle confidential and sensitive data professionally and appropriately
  • You will have attention to detail and an ability to work to required standards and procedures without supervision
  • You will have experience of producing reports and other documents to a professional standard
  • You will be able to adapt to changing circumstances, multi task and make decisions based on new priorities and demands.

If successful you will:

  • Provide administrative support to the Community Assistance Project
  • Support internal and external meetings, including diary management, circulating agendas and papers and drafting minutes
  • Assist with any external events. This includes compiling invitation lists, booking venue space and travel, monitoring spend, distributing event materials, and providing support with any equipment
  • Undertake various finance activities as required, such as raising purchase orders and invoices
  • Supporting recruitment processes, including placing adverts and promoting through social media
  • Ensuring data capture processes are followed and reports generated to provide KPI data to funders and stakeholders
  • Ensuring appropriate evaluation tools are in place and that information reports are created and provided as required.

Great to haves:

  • Ability to speak Welsh (Desirable)

What we offer in return:

  • Holiday - 27 days made up of 24 choice days and 3 days to be used between Christmas and New Year - including carry forward
  • Flexible Hours Working Scheme
  • Employer pension
  • Generous life assurance up to four times your annual salary
  • Healthcare cashback plan

How do I apply for this role?

Please send your CV and a covering letter explaining how you meet the criteria for this role. Your application will not be considered without the covering letter.

Please email your CV and covering letter to

Project Administrator - Job description

Equal Opportunities Form

Additional Information:

Age Cymru is an Equal Opportunities employer and positively encourages applications from suitably qualified and eligible candidates, regardless of age, sex, race, disability, sexual orientation, gender reassignment, religion or belief, marital/civil partnership status, or pregnancy and maternity. We welcome requests for flexible working.

Age Cymru is committed to safeguarding adults at risk, and children, from abuse and neglect. We expect everyone who works with us to share this commitment.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert at any time.

Age Cymru politely requests no contact from recruitment agencies or media sales. We do not accept speculative CVs from recruitment agencies nor accept the fees associated with them.


Last updated: May 23 2024

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